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Hiring Manager User GuidE

The Riada Hiring Manager Portal is an easy to use, accessible tool giving you the ability to authorise timesheets.

Key benefits:

  • Accessible on any device - compatible with smartphones, tablets, PCs and Macs - all you need is a web browser.

  • Streamline your payroll process in one completely secure, central location.

  • In our next release, you will be able to review applications, arrange interviews, and make offers.


How to login 

Here is the link to our Riada Hiring Manager Portal - you will also find it on the footer of our website.

Riada will issue your login details to access the portal.

Help - Authorising Timesheets

How to Authorise timesheets

Hiring Managers can now submit and authorise candidate timesheets online.   


  • Candidates submit their working hours 

  • This timesheet will be sent to you for authorisation, rejection or amendment.  

  • Riada will provide guidance to candidates on how to enter hours in their timesheet.  All timesheets must be authorised each week by Monday 10.00 am.


Step 1

Timesheets can be authorised by using the menu on the left hand side, where you can select the Timesheets section.  

HM Portal - Timesheet icon.png

To access the timesheets, click either Authorised by Riada Resourcing, Authorised or Requires Authorisation.  


Tip - You can filter the timesheets using the search on the timesheet page. 

HM Portal - Timesheet Search.png

Step 2

Timesheets that 'Requires Authorisation' - Identify the Date (week commencing), Candidate and Vacancy Title that you want to submit a timesheet for and click into the record.

If there is no Timesheet for the candidate, please call Riada. 

Tip - If you are using a mobile phone, turn it horizontally for a better view. 


Step 3

If it is a Blank Timesheet, begin by entering total hours per day for each rate type, where applicable. 


A Submitted Timesheet,

  • To confirm hours submitted by the candidate, tick the box to authorise the timesheet and click Save Timesheet. 

  • To edit the timesheet, press the Edit Timesheet button and amendments, tick the box to authorise the timesheet and click Save Timesheet. 

  • To reject the timesheet, press the Reject Timesheet button, the candidate will be notified to make the amendments as soon as possible to enable authorisation. 


Tip - Submit an empty timesheet to let us know the candidate worked zero hours.

Candidate name, Vacancy Title and Placement status

Upload supporting documents e.g., for any authorised expenses.

Tick the box to confirm that you're happy to authorise the timesheet and click Save Timesheet. 

If you need to make any amendments after this point, please contact Riada.

How to Delegate

We all need a break from time-to-time! When you are on annual leave you can delegate your vacancies to another Hiring Manager. This means you can permit other Hiring Managers to authorise on their behalf.

Please contact your Riada Account Manager to set this up for you.



If you need additional support with the Riada Timesheet Portal, you can contact your Riada Account Manager. 

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